6th Annual Tennessee Valley Civil War Round Table Photo Contest

Contest Rules

1 March 2017

 

  1. Eligible Participant categories:

 

  1. Adult: All ages 19 and above.
  2. Youth: Students under the age of 19 (must have a minimum of three students enter to judge photos in this category) otherwise the photos will be judged in the adult category.

 

  1. Categories of Photography:

 

Digital; Provide to Newsletter Editor;  Judges will provide their evaluation sheet and selection to the TVCWRT Newsletter Editor upon completion of their evaluation.

 

  1. Competition Subject Category is the American Civil War 1861-1865:

Individuals may enter (5) five of their digital photos: Example of Civil War related subjects may be found on the Civil War Trust Website listed below.  Potential subjects include: Civil War Battlefields, i.e., your great photos of scenic Civil War Battlefields; People on Civil War Battlefields, i.e., people focusing on visiting and enjoying Civil War Battlefields.  Tennessee Valley Related Civil War Historic Sites including period homes, memorials, or scenes related to events in the Civil War.

  1. Awards:

 

There are two categories of awards: 1st, 2nd, 3rd, Place selected by professional photographers and Tennessee Valley Civil War Round Table Members will choose their favorite 1st, 2nd, 3rd Places. Winners receive a certificate, recognition on the www.tvcwrt.org website and one year membership in the Tennessee Valley Civil War Round Table. Some photos may be selected for Honorable Mention, depending on professional and member votes.

 

 

  1. Basic Rules:

 

  1. A total of five (5) digital entries are allowed and entries must be submitted not later than 11:59 PM 30 September 2016.
  2. Once an image is accepted in the competition that image, or one nearly identical, may not be re-entered in a contest organized by the Tennessee Valley Civil War Round Table unless the image is significantly modified. Significant modification could include things like major cropping of the image or changing the image from color to monochrome or vice versa. Other modifications could also qualify. The Newsletter Editor will be the judge if an image has been significantly modified.
  3. The author of an entry will be anonymous to the judges until judging is completed.
  4. Submission Method and Requirements for Digital Photos:

 

Digital photos may be sent to arleymccormick@comcast.net With the subject line; TVCWRT 2016 Photo Contest or placed on a DVD and mailed to the address below or delivered to the Newsletter Editor at the regularly scheduled Round Table meeting on the second Thursday of each month at the Elks Lodge, Franklin Street, Huntsville, AL.

 

Tennessee Valley Civil War Round Table

c/o Newsletter Editor

70910 Memorial Parkway

Suite F1

Huntsville, Alabama 35802
NOTE: Please have the correct subject line.

 

  1. Submission Requirements Digital:

    – JPG images only
    – 8-bit color (8 bits/channel)
    – sRGB color space (this is default for most cameras)
    – No Maximum pixel width
    – No Maximum pixel height

– Recommended file size not be larger than 9 Megabytes
– File name MUST be in the following format: YY-#-YourName.jpg

YY ………..….. Year of the competition
# ……………..  Entry number (1, 2,)
YourName …. Your first and last name, no spaces, and initial caps (all in lower case except the first letter of first and last names).

– ………….….. dash (not underscore) is used between each field

 

Examples:
17-1-JohnDoe.jpg (John Doe’s  1st entry for the 2017 contest)
17-2-JohnDoe.jpg (John Doe’s 2nd entry for the 2017 contest)
17-1-JillDoe.jpg (Jill Doe’s 1st entry for the 2017 contest)
17-1-BillyBobDoe.jpg ( Billy Bob Doe’s 1st entry for the 2017 contest)
17-2-BillyBobDoe.jpg (Billy Bob Doe’s 2nd entry for the 2017 contest)
Title, Discussion, Point of Contact: Provide a title and a discussion to describe the event, location, lighting, type of camera, lenses or other significant element that illustrates the photographer’s concept and thoughts regarding each of your photos.

Please include a snail mail address in your e-mail submissions to expedite the mailing of certificates to winners.

 

Requirement: Annotate the category your submission represents, i.e., Adult or Student, in your e-mail subject line.

 

  1. Judging:

 

Professional photographers will recognize the following awards in each category: First, Second, and Third place. A select number of photos may be recognized as Honorable Mention and the photographer(s) will receive a certificate.

 

The Tennessee Valley Civil War Round Table Members will award a First, second, and third place and in addition select a number of Honorable Mention awards.

 

  1. Members Choice Judging:

 

  • The members of the Tennessee Valley Civil War Round Table will review all submitted photos on the 2nd Thursday of October or another scheduled meeting in October. Members will annotate on an evaluation sheet their single choice of best photo in each, adult and youth category and submit their selection to the Newsletter Editor.
  • The President of the Round Table will notify winners well before the first January meeting in 2018 via e-mail and their names and photos will be posted on the Round Table web site after notification. Recipients of our awards will be notified of the specific date the certificates will be presented. Normally, the first meeting in January.
  • Submit your photos beginning 1 March 2017. The final date for submissions is 30 September 2016.

 

 

 

 

  1. Photo Pointers:

Image quality of all submitted photos is an important consideration.  When submitting please try to upload the highest quality photo that you can. Ideally all submitted photos should have a minimum resolution of 1 megabyte.  The Tennessee Valley Civil War Round Table reserves the right to exclude photo submissions that may fall below certain basic minimum quality levels.

  1. Rights to Photos:

 

  • Photo finalists must provide a real name and mailing address to the Tennessee Valley Civil War Round Table when requested.
  • Individuals submitting photos must possess the full rights to their submitted photos. Photos including material of questionable ownership may be excluded.  The one exception to this rule will be  when historical photos in the public domain (ex. Historical photos of the Civil War that are in the public domain) and property attributed, can be accepted as supporting material often referred to “Then and Now”. And, your photo reflects the scene as it is today as a contrast to a photo taken in 1860 through1865
  • Individuals submitting photos into the contest retain full rights to their photos, including ownership, but through the act of participation (entering a photo into our contest and tagging those photos with the appropriate contest tags) will also grant to the Tennessee Valley Civil War Round Table a non-exclusive, worldwide, irrevocable, royalty-free license to reproduce, distribute, and display the submitted photos which might include, by example, methods listed below:

-The right to publish the photo in our newsletter and other non-electric media
– The right to publish the photo in any Tennessee Valley Civil War Round Table press release (online and offline)
– The right to publish the photo on our website (TVCWRT)
– The right to publish the photo in our Tennessee Valley Civil War Round Table calendar
– The right to use the photo’s title, your name, and country of residence in our publications.
– The right to publish the photo within any sponsors’ website, TV, and print properties
– Any Tennessee Valley Civil War Round Table contest photo published outside of our Tennessee Valley Civil War Round site will be presented with the photographer’s name – example: “Photo by Your Name”

 

4)   We reserve sole rights to eliminate and/or delete photographic submissions to the Tennessee Valley Civil War Round Table for content that we deem to be objectionable or of dubious provenance.  No prior warning or notification will be required of the Tennessee Valley Civil War Round Table.

Types of photos that we would remove without warning:

– Photos that showcase dubious taste or themes
– Photos involving racial insensitivities
– Photos involving salacious subjects and presentations
– Photos that are unrelated to the American Civil War
– Tennessee Valley Civil War Round Table will reserve the rights to change or modify all text associated with a photo entered into the contest.  This would include titles of the photo, accompanying descriptions, and tags.

5) Winning photos (1st, 2nd, 3rd places, Members Choice Award) will not be accepted for any future Tennessee Valley Civil War Round Table photo contests.

6) Photos need not have been taken in the year in which they are being submitted.

7) The Tennessee Valley Civil War Round Table intends to publish a coffee table style book in 2018 that will feature the winning photographs over the 6 years of the contest. Any photograph submitted to the contest is subject to being selected for the book.

 

  1. Tennessee Valley Civil War Round Table and Indemnifications:

 

  • By entering the contest the participants agree to indemnify and hold harmless the Tennessee Valley Civil War Round Table officers from any issues, losses, or actions emanating from or in relation to the Tennessee Valley Civil War Round Table photo contest. This would include any losses or issues related to third party claims of copyright infringement or violations of personal privacy.
  • The Tennessee Valley Civil War Round Table Contest is void where prohibited by law.
  • Each participant in the photo contest is responsible for ensuring that they possess the full rights to the photos that they are submitting.
  • Each participant is responsible for accurately titling and describing their photos.
  • The Tennessee Valley Civil War Round Table at its sole discretion reserves the right to terminate, suspend, or modify the photo contest.

 

Reference:

www.tvcwrt.org

Facebook: Tennessee Valley Civil War Round Table

http://www.civilwar.org/photos/  Examples of Civil War Photos addressed above.